by John Brooker | Aug 31, 2015 | Collaborate, Develop Opportunities, Facilitate meetings, Free Articles, Overcome Challenges
“Be absolutely clear on the outcome (s) wanted and stay out of content. These are my two top tips.” John Brooker If you want to enhance your meeting facilitation, here are some tips I provide people on my courses. This week I had a note from a reader. He has several meetings to facilitate and asked if I could send him a copy of my “top ten tips for facilitation” that he had accidentally erased from his computer. I thought this might be the trigger for a new blog. Unable to find a previous article on this topic, it is with thanks to Tariq that I provide you with those top ten tips and a few more. I trust you will find them useful. Know your outcome and output Be absolutely clear on the required outcome, (e.g. “The Group will have created clear options for improved service in key areas”) and output of the meeting, (e.g. a report detailing those options). Be clear overall and for every session in it. This is the first tip, as everything flows from this. Focus on process not content Your role as a facilitator is to focus on the process. If you get involved in the content, you become a participant and that makes life difficult. If you have a stake in the content, if this project is your baby, ask someone to baby-sit for you! Think PACE Maintain pace As a facilitator you should consider PACE when designing and facilitating a meeting. Process – Attendees – Content – Environment Maintaining pace is important too! Your meeting should pulse with energy like a...
by John Brooker | Mar 28, 2012 | Facilitate meetings, Innovate
YES! AND… Creative Gorilla # 88 If you set up too many rules and measures, people start to focus more on the rules and measures and less on what is really important … “We started off trying to set up a small anarchist community, but people wouldn’t obey the rules.” Alan Bennett, Playwright in “Getting On” Do more rules and laws really help? Do you know that scientists predicted that high mounted brake lights would reduce rear end car collisions by 50% and that studies reveal it is in reality 4.3%? Are you aware that anti lock braking systems have had a negligible effect on accident reduction because drivers with ABS drive faster and closer to other cars? I found these facts in an extract from Tom Vanderbilt’s book “Traffic: Why We Drive the Way We Do”. I noticed the article because he mentioned that in Kensington High Street, London, where I (and several Gorilla readers) used to work, fatal, serious and minor traffic injuries dropped by 60% in one year. “Wow,” you might think, “What miraculous road safety improvements did they install?” In fact, they removed the bulk of the previously installed road safety improvements, including 95% of the traffic signs and the guardrails along the pavement (sidewalk). Drivers are less distracted and so pay more attention to other road users whilst pedestrians are more cautious. How can we relate this to business? In 2002 the US Government introduced the Sarbanes Oxley Act, improving financial reporting to protect investors from the actions of a few criminals who had falsely reported company revenues and profits. Speaking with someone who...
by John Brooker | Mar 5, 2012 | Innovate
YES! AND… Creative Gorilla # 65 If you quash valid discussion in the workplace, you run the risk of making sub-standard decisions… “A man convinced against his will is of the same opinion still.” Dale Carnegie, US Philanthropist Are you encouraging full discussion in your organisation? I love a good discussion. Recently, someone started talking to me about global warming and the impact people are having on the climate. I listened quietly to them and when they had finished I mentioned, quite light heartedly, that although I see great merit in recycling and reducing emissions, I am an agnostic on the topic of human affect on the climate, having read a lot of arguments both for and against. I waited for their response, instead their face set quite hard and not wishing to escalate discussion to argument, I quickly changed the subject. It struck me afterwards that in the “debate” about global warming there is a tendency for the opposing sides to try to stifle the debate. They ridicule commentators with opposing viewpoints or focus on their “hidden agendas” rather than the merits of their arguments; supporters of global warming theories are “scientists seeking more research funding” and detractors are “paid lackeys of the oil companies”. The only affect such criticism has is to stifle useful debate. So So what is your team or organisation’s equivalent of “global warming”? Are individual viewpoints stifled because they question the company’s strategy, policies or decisions or because the person has little political influence? Does argument descend into ridicule of the individual? I agree that at some point discussion must stop and action...
by John Brooker | Feb 28, 2012 | Facilitate meetings
YES! AND… Creative Gorilla # 58 When you communicate an important change message you must repeat it often to make it stick. “I expected…more.” Durza, character in Eragon Do you blame those who resist change? Do they resist deliberately or do they miss your message? Today I took the children to see the film Eragon, a tale of a young “dragon flyer”. I went with some trepidation, imagining it would be similar to the Lord of the Rings trilogy. These were films I watched without comprehending the plot (ok, I figured the ring had something to do with it), baffled by the characters (so whose army is this then?) and lip reading as I strained to hear their mumbled lines. With that in mind, Eragon was a pleasant surprise. The words were clear, they kept the plot simple and repeated the character names often enough so that even the older generation (i.e. me) could understand who was who. True, there was some dialogue to make you cringe towards the end (courtesy of the Dictionary of Clichéd Clichés) but it is a film aimed at children. Before Christmas I co-facilitated a workshop. The participants were a group of change managers involved in a serious piece of change management. They are experiencing strong resistance to their change efforts and so my colleague and I were asked to help them reflect on their efforts and provide guidance on good change management practice. We had them elicit their issues and it was no surprise that communication came up as one of them. Specifically there was a lack of a clear vision from senior...
by John Brooker | Feb 17, 2012 | Innovate
YES! AND… Creative Gorilla # 49 If we consider how change will affect people in detail, we are likely to avoid their resistance… “The national budget must be balanced. The public debt must be reduced; the arrogance of the authorities must be moderated and controlled.” Cicero 55 BC When creating transformation, how might you make it easier for people? Imagine you are roused by the sound of somebody rifling through your dustbin. You tell them politely to “clear off” and they retort that their actions are legal, they are a council official investigating if you have mixed a plastic bottle in with the garden waste. You return to bed, sure that you are having an Orwellian nightmare. Welcome to my local Council’s world. Recently, they informed us that we must now recycle all waste and separate it in to three bins. If we contaminate a bin with the wrong material it could result in a fine of £1000. I empathise with the recycling cause and the reason for the change (the cost and environmental impact of dumping waste) but this was a classic example of poor change management. Three symptoms are: They gave one week’s notice of the change They didn’t gear up to take questions about the change, so the local media gleefully reported complaints from householders who, like my wife, waited forever when telephoning the council The only permissible recyclable food waste bags (sole distributor, the Public Library!) are not available until three weeks after the scheme’s introduction We have found it awkward to implement the recycling mandate. I waste five minutes sorting the rubbish to...