by John Brooker | Apr 11, 2012 | Facilitate meetings, Innovate
YES! AND… Creative Gorilla # 101 When running creative workshops, balance quality of outcome against time by keeping it simple… “So much to do, if I only had time,” Lyric by P Delanoe, Jack Fishman & Michel Fugai Do you want to achieve more in your meetings? Recently, I spent some time with a client to review an agenda they had designed for a creative idea generation and evaluation workshop. I was not facilitating but they asked for feedback. The design had very clear outputs, with good ideas to ensure participation. However, instinctively I sensed that they would not achieve all they wanted to because the design was too complex for the time available. We therefore spent time looking at ways to simplify the design, so they could achieve the desired outcomes. So In essence you can simplify three factors in a workshop, (although reducing the number of people attending is another option): The Input – The information that people require before they can start the creative thinking session The Activities – What the group does to process the information and achieve the output The Output – What the group produces at the end of the activity, e.g. a set of evaluated ideas Here are some suggestions for ways you can simplify them. Treat these as general principles as there are always exceptions. Input Identify work that could be done beforehand so that you do not waste time in the meeting e.g. (A). Before a process redesign meeting, draft the current process and validate it during the meeting. (B). Before an evaluation session, identify the criteria that you will...
by John Brooker | Mar 3, 2012 | Facilitate meetings
YES! AND… Creative Gorilla # 63 If you are flexible about meeting outcomes, you can be much more successful.… “I have left orders to be awakened at any time in case of national emergency, even if I’m in a cabinet meeting.” Ronald Reagan, former President of the USA Are you flexible enough in your meetings? Recently, I ran a workshop for a team of engineering managers. The team had a number of issues to discuss and we had designed a very full agenda. At the end of the first day, it became clear that some of the early issues required more discussion than anticipated and needed to be resolved. We could have shelved this discussion in order to achieve the planned outcomes. Instead, I sat down with the senior manager in the evening and we redesigned day two to develop and resolve the issues that really concerned the team. Yes, we had to shelve some of the other issues; however, the workshop ended with lots of energy and had a 96% satisfaction rating, which would have been unlikely if we had pressed on with the original design. So What tips might you gain from this about designing and running workshops? Here are my thoughts: Involve the group in the workshop design. Often the sponsor sets the agenda alone and the group has no ownership. Involving the group can help you avoid changes to the agenda during the workshop Limit agenda items to key issues and leave time for more discussion on these. You can always have a couple of discussion ideas ready if the meeting looks like it will...
